--- title: Best Practices for Webinar Presenters description: Best practices for CEU Events instructors presenting webinars — including pre-event setup, technical preparation, presentation tips, and attendance recording. --- [Skip to content](https://help.ceuevents.com/en-us/best-practices-for-webinar-presenters#main-content) [Submit a Request](https://help.ceuevents.com/en-us/kb-tickets/new) Open main navigation Close main navigation - [Submit a Request](https://help.ceuevents.com/en-us/kb-tickets/new) How can we help you? - There are no suggestions because the search field is empty. 1. [CEU Events Knowledge Base](https://help.ceuevents.com/en-us) 2. [For Instructors](https://help.ceuevents.com/en-us/for-instructors) 3. [Marketing Resources](https://help.ceuevents.com/en-us/for-instructors#marketing-resources) May 29, 2026 # Best Practices for Webinar Presenters ## Practical guidance for delivering engaging, professional webinars — from technical setup through attendance recording.  🎓 **This article is for instructors.**  Presenting a webinar is a different experience from presenting to a live, in-person audience. The room is quieter, attendee engagement is harder to gauge, and the technology itself can become a barrier if you're not prepared. The tips below help you deliver a professional, engaging webinar that records attendance smoothly. For the broader event lifecycle, see [Prepare for Your Event (Instructors)](https://help.ceuevents.com/en-us/prepare-for-your-event-instructors), [During Your Event (Instructors)](https://help.ceuevents.com/en-us/during-your-event-instructors), and [Follow Up After Your Event (Instructors)](https://help.ceuevents.com/en-us/follow-up-after-your-event-instructors). ##### Before scheduling your webinar - **Practice with colleagues first.** Run a dry run of your webinar with someone before going live. This lets you get comfortable with the technology and anticipate the kinds of problems you or your participants might encounter. - **Create your webinar link in advance.** Set up a webinar or meeting link in your preferred application (Zoom, Microsoft Teams, GoToWebinar, etc.) before you schedule the event in CEU Events. ##### When creating your webinar event in CEU Events When you set up the event in your CEU Events account ([Schedule a New Event (Instructors)](https://help.ceuevents.com/en-us/schedule-a-new-event-instructors)): - **Paste the webinar link** you created into the **Webinar Link** field on the event creation form. - **Add attendance instructions to the Notes field.** Include something like: *"Please enter your full name when joining the webinar for attendance purposes. Thank you!"* - **Include access codes or dial-in numbers** in the Notes field if your webinar requires them. ##### Setting up your physical space - **Find a quiet room.** Background noise and interruptions are amplified on a microphone. - **Allow room to move.** If you like to stand or move around when presenting, make sure you have the physical space — and your camera or microphone can still capture you clearly. ##### Setting up your technology - **Use a headset or dial-in for audio.** Don't rely on your computer's built-in microphone — it picks up too much room noise. A wired headset is usually the most reliable choice. - **Verify a strong, stable internet connection.** A wired connection beats Wi-Fi when possible. Test your speed beforehand. - **Use a webcam (with one exception).** A webcam significantly improves engagement — attendees can see your expressions and body language. The exception: for large meetings where bandwidth could be unstable, skip the webcam to prioritize audio reliability. - **Sign in at least 15 minutes early.** Use this window to verify your microphone, camera, screen share, and webinar link are all working. Confirm the right screen will be shared when you go live — not a personal desktop or unrelated tab. ##### Communicating with attendees beforehand - **Send a 30-minute reminder.** A reminder sent 30 minutes before the event tends to be highly effective — most attendees ignore reminders sent days in advance but pay attention to one sent right before the event. See [Send an Event Reminder (Instructors)](https://help.ceuevents.com/en-us/send-an-event-reminder-instructors). ##### During your presentation - **Mute all participants by default.** This minimizes background noise and distractions during your delivery. - **Use chat for questions.** Encourage attendees to use your webinar app's chat feature throughout. Check the chat periodically so questions don't get buried. - **Unmute during Q&A.** Open up the audio during designated Q&A periods, then re-mute after. - **Bring energy, passion, and warmth.** Your tone comes through clearly on a webinar — sometimes more so than in person, because attendees focus entirely on your voice. Be deliberately energetic; flatness reads as boredom on a webinar. - **Mute all desktop notifications.** ##### Recording attendance and wrapping up - **Include the Paperless Attendance Slide at the end of your presentation.** Have the unique Event Code displayed clearly. See [Use the CEU Events Paperless Attendance Slide](https://help.ceuevents.com/en-us/use-the-ceu-events-paperless-attendance-slide) and [Find the Event Code](https://help.ceuevents.com/en-us/find-the-event-code). - **Direct attendees to record their attendance.** Have them visit [www.ceuevents.com/attendance](https://www.ceuevents.com/attendance) and enter the Event Code shown on the slide. Pause and give them time to complete this step before you wrap up. - **Run your webinar's attendance report and compare it against your CEU Events attendee list.** Most webinar platforms (Zoom, Teams, GoToWebinar, etc.) generate a downloadable attendance report right after the session. Use it to verify who participated, then mark them as **Attended** in CEU Events. See [Mark Attendees as Attended](https://help.ceuevents.com/en-us/mark-attendees-as-attended). - **Send Certificates of Completion Notice.** Once attendees are marked Attended, send the **Certificate is ready** notification so they can retrieve their certificates. See [Issue a Certificate of Completion](https://help.ceuevents.com/en-us/issue-a-certificate-of-completion). > 💡 **Tip:** If you need help coordinating your first webinar, reach out to [webinars@ceuevents.com](mailto:webinars@ceuevents.com). #### Troubleshooting - **Attendees can't hear you or your audio is choppy.** Switch to a wired headset or dial in by phone if available. Check your microphone settings in the webinar app. - **Your video is freezing or pixelating.** Bandwidth is likely the issue. Turn off your webcam if you have one on — audio bandwidth is more important than video. - **Attendees say they didn't see the Event Code or the attendance slide.** Display the slide for 2-3 minutes minimum and announce the Event Code clearly. For attendees who missed it, send them the Attendance Recording Guide after the event. See [Use the Attendance Recording Guide](https://help.ceuevents.com/en-us/use-the-attendance-recording-guide). - **Still having trouble?** [Contact CEU Events support](https://help.ceuevents.com/en-us/kb-tickets/new) and we'll help. - [For Attendees](https://help.ceuevents.com/en-us/for-attendees#main-content) - [Certificates & Credits](https://help.ceuevents.com/en-us/for-attendees#certificates-credits) - [Attending Events](https://help.ceuevents.com/en-us/for-attendees#attending-events) - [Manage My Events](https://help.ceuevents.com/en-us/for-attendees#manage-my-events) - [My Account & Profile](https://help.ceuevents.com/en-us/for-attendees#my-account-profile) - [Reviews & Feedback](https://help.ceuevents.com/en-us/for-attendees#reviews-feedback) - [Organizations & Associations](https://help.ceuevents.com/en-us/for-attendees#organizations-associations) - [For Instructors](https://help.ceuevents.com/en-us/for-instructors#main-content) - [Best Practices](https://help.ceuevents.com/en-us/for-instructors#best-practices) - [Managing My Events](https://help.ceuevents.com/en-us/for-instructors#managing-my-events) - [Managing My Courses](https://help.ceuevents.com/en-us/for-instructors#managing-my-courses) - [Managing My Profile](https://help.ceuevents.com/en-us/for-instructors#managing-my-profile) - [Managing My Requests](https://help.ceuevents.com/en-us/for-instructors#managing-my-requests) - [Reports](https://help.ceuevents.com/en-us/for-instructors#reports) - [Marketing Resources](https://help.ceuevents.com/en-us/for-instructors#marketing-resources) - [For Providers](https://help.ceuevents.com/en-us/for-providers#main-content) - [Managing Instructors](https://help.ceuevents.com/en-us/for-providers#managing-instructors) - [Managing Courses](https://help.ceuevents.com/en-us/for-providers#managing-courses) - [Managing Requests](https://help.ceuevents.com/en-us/for-providers#managing-requests) - [Managing Events](https://help.ceuevents.com/en-us/for-providers#managing-events) - [Reports](https://help.ceuevents.com/en-us/for-providers#reports) - [Marketing Resources](https://help.ceuevents.com/en-us/for-providers#marketing-resources) - [Company Profile](https://help.ceuevents.com/en-us/for-providers#company-profile) - [Reviews & Feedback](https://help.ceuevents.com/en-us/for-providers#reviews-feedback) - [For Places/Locations](https://help.ceuevents.com/en-us/for-places-locations#main-content) - [Places Account](https://help.ceuevents.com/en-us/for-places-locations#places-account) - [Locations Account](https://help.ceuevents.com/en-us/for-places-locations#locations-account) - [For Conference Organizers](https://help.ceuevents.com/en-us/for-conference-organizers#main-content) - [Preparation for the Conference](https://help.ceuevents.com/en-us/for-conference-organizers#preparation-for-the-conference) - [During the Conference](https://help.ceuevents.com/en-us/for-conference-organizers#during-the-conference) - [General](https://help.ceuevents.com/en-us/general) [![CEU-Events-Logo](https://help.ceuevents.com/hs-fs/hubfs/CEU-Events-Logo-100-1.png?width=100&height=100&name=CEU-Events-Logo-100-1.png "CEU-Events-Logo")](http://www.ceuevents.com) [www.ceuevents.com](https://www.ceuevents.com) Copyright © 2026, CEU Events [Report an issue with this article](https://help.ceuevents.com/en-us/kb-tickets/new)